For commercial cleaning contractors & facility managers
Bid a commercial cleaning job from the square footage up.
Enter each area's size, how fast your crew cleans it and how often. Get the labor hours, the cleaners you need, a monthly price and the price per square foot. Then send a proposal with a full scope of work.
- ✓ No sign-up
- ✓ Works on your phone
- ✓ Your numbers stay on your device
How it works
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Step 1
List the areas
Split the building into offices, corridors, restrooms, break rooms and so on. Take the square footage from a floor plan or measure it on the walkthrough, and set how many times a week each area is cleaned.
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Step 2
Use your own rates
Each area type starts with a typical production rate you can change. Add your cleaner wage, payroll burden, supplies, overhead and the margin you want. The price updates as you type.
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Step 3
Send the proposal
Download a branded PDF proposal with the scope of work, monthly price, terms and signature lines, plus a crew checklist for your cleaners. Email or text it from your phone.
How the price is calculated
Every number comes from inputs you can see and change. You can explain the price to a client line by line and adjust it to your market.
- Production rates to hours
- Each area's square feet ÷ its production rate (square feet cleaned per hour) gives the time to clean it once. Multiply by the times a week it's cleaned. Fixed minutes for trash runs, setup and lock-up are added once per visit.
- Monthly hours
- Weekly hours × 52 ÷ 12. A 5-day schedule averages 21.7 visits a month, so every month is billed the same.
- Labor, burden, supplies and overhead
- Monthly hours × the cleaner wage gives labor. Payroll burden is a percentage of labor. Supplies are a percentage of labor or a fixed amount per month. Equipment and overhead is a percentage of all three.
- Margin
- Price = cost ÷ (1 − margin). A 20% margin on $2,000 of monthly cost gives $2,500, and $500 of that is profit. The price is rounded up to the step you choose.
- In-house crews
- Managing your own cleaning staff? Set the margin to 0% to see what the work costs in-house, and how many hours and cleaners it takes.
Pricing
Free to price jobs. $29 once to send proposals.
Pay once. No subscription and no account.
Free
$0
- ✓ Unlimited bids
- ✓ Labor hours, cleaners needed, monthly price and price per square foot
- ✓ Cost breakdown from labor to profit
- ✓ Scope of work and additional services
- ✓ Watermarked preview of the proposal and the crew checklist
Pro
One-time payment$29 once, no subscription
- ✓ Everything in Free
- ✓ Branded cleaning proposal PDF with your logo, no watermark
- ✓ Scope of work with daily, weekly and monthly tasks by area
- ✓ Printable crew checklist for every area
- ✓ Unlock your phone and office computer with one license key
- ✓ Free updates
Secure checkout by Stripe · 14-day money-back guarantee
Questions
How do I bid a commercial cleaning job?
Walk the building and list each area with its square footage and how often the client wants it cleaned. Work out the hours from how fast your crew cleans each kind of space. Price those hours at your wage plus payroll burden, add supplies and overhead, then add your margin. Write the scope of work down so the client knows what the price covers. The calculator follows these steps, and you can change every number.
What should I charge per square foot?
There is no single right number. It depends on the kind of building, how often it's cleaned, local wages and what the client expects. Price from labor hours instead, then use the price per square foot per month that the calculator shows to compare the bid with jobs you have won or lost in your area.
What is a production rate, and where do the defaults come from?
A production rate is how many square feet a cleaner covers in an hour in a given kind of space. Open offices go faster than restrooms or exam rooms. The defaults are typical starting points, not a published standard, and your crew may be faster or slower. Time a few visits to set your own: square feet cleaned ÷ minutes taken × 60.
What's the difference between margin and markup?
Markup is profit as a share of your cost. Margin is profit as a share of the price. $1,000 of cost with a 20% markup is $1,200, which is a 16.7% margin. A 20% margin on the same cost is $1,000 ÷ 0.8 = $1,250. The calculator uses margin and shows the matching markup next to it.
What goes in a commercial cleaning proposal?
Who it's for and the facility, the scope of work by area with how often each task is done, the monthly price, any additional services priced separately, and what's included. Then the terms: payment, notice to cancel, who supplies paper and soap, keys and security. It ends with signature lines. The proposal this tool makes has all of these. It is a plain-English template, not legal advice, so have it reviewed before you rely on it for large accounts.
Do I need an account? Where is my data stored?
No account. Everything you type stays in this browser on your device. We never see your clients or your prices, and bids don't sync between devices. After you buy Pro, your license key unlocks the tool on your other devices.
How does the PDF download work on a phone?
Download PDF opens your phone's print screen. On iPhone, tap the Share button on that screen to save the PDF to Files or send it by email or text. On Android, choose Save as PDF as the printer.
What if it isn't right for me?
Email support@plainworktools.com within 14 days of buying and you get a full refund. You don't need to give a reason.