For supervisors, crew leads and safety coordinators
Run this week’s toolbox talk from your phone. Keep a signed record.
33 plain-English safety talks to read aloud, each with key points and questions for the crew. Pass the phone around so everyone signs in, then file a meeting record with their signatures.
- ✓ No sign-up
- ✓ Works on your phone
- ✓ Records stay on your device
How it works
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Step 1
Pick a talk
Search the library or filter by category, from ladders and lifting to heat stress and lockout. Each talk takes two or three minutes to read.
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Step 2
Read it to the crew
Large, clear text for reading aloud, key points to repeat and questions that get people talking about today’s job.
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Step 3
Sign in on one phone
Hand the phone around. Each person types their name and trade and signs with a finger. You sign off as the presenter.
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Step 4
File the record
Save the meeting and download a PDF record with every signature for your safety files. Need paper? Print a sign-in sheet for the clipboard.
Toolbox talk sign-in sheet, handout and record
Three documents from one meeting. Each has your company name and logo, and the date, site, presenter and talk are filled in for you.
- Talk handout
- The full talk, its key points and the discussion questions on one page. Post it on the job board or hand it out.
- Sign-in sheet
- A safety meeting sign-in sheet with 20 numbered rows for printed name, company or trade and signature, plus a line for the presenter to sign.
- Meeting record
- Date, time, site, presenter and topic, the key points covered, notes and hazards discussed, and the attendance list with each signature and the time it was signed.
Toolbox talk topics
33 talks, free to read. Use them as weekly safety meeting topics in any order, and save the seasonal ones for the first hot spell or the first frost. With Pro, you can add your own talks about site rules and procedures.
General
- Slips, trips and falls
- Housekeeping on the job
- Safe lifting and carrying
- Hand tool safety
- Power tool safety
- PPE basics
- Eye protection
- Hearing protection
- Fire extinguishers
- Hazard communication and safety data sheets
- Reporting near misses
- First aid and emergency response
- Distracted driving
Construction
- Ladder safety
- Fall protection awareness
- Scaffold basics
- Trenching and excavation awareness
- Struck-by hazards
- Working around mobile equipment
Maintenance & facilities
- Electrical safety basics
- Extension cord safety
- Lockout/tagout awareness
- Confined space awareness
- Forklift and pedestrian safety
- Cleaning chemicals
Seasonal
- Heat stress
- Cold stress
- Walking on ice and snow
- Sun safety
- Lightning and storms
Health & wellbeing
- Fatigue
- Mental health check-in
- Fit for duty
Pricing
Free to read and sign in. $19 once for clean PDFs.
No subscription and no per-person fees. Pay once and keep it.
Free
$0
- ✓ All 33 talks, with search and categories
- ✓ Large-text reading view for leading the talk
- ✓ Digital sign-in on a phone or tablet
- ✓ Meeting history on this device
- ✓ Watermarked preview of the handout, sign-in sheet and record
Pro
One-time payment$19 once, no subscription
- ✓ Everything in Free
- ✓ Talk handouts and sign-in sheets with your company name and logo, no watermark
- ✓ Signed meeting records as PDFs, ready for your safety files
- ✓ Write and save your own talks
- ✓ Unlock your phone and office computer with one license key
- ✓ Free updates
Secure checkout by Stripe · 14-day money-back guarantee
Questions
What is a toolbox talk?
A short safety meeting on one topic, usually at the start of a shift or the start of the week, before the work begins. Someone reads or explains the topic, the crew talks about how it applies to the job in front of them, and everyone signs in to show they attended. They are also called tailgate meetings or safety huddles.
How often should we hold them?
Many companies hold one every week, and some hold a short one every day. Your local regulations, your clients or your company’s safety program may say how often, so check those first. It also helps to hold one when the work or the weather changes, and after an incident or a near miss.
What records should we keep?
Usually the date, the topic, who led the meeting, who attended and their signatures. The meeting record here has all of that, plus the key points covered and any notes and hazards discussed. How long to keep records depends on your local regulations and your company procedures.
Do digital signatures count?
Each person draws their signature on the screen, and the record shows it with the time they signed in. The tool does not check anyone’s identity. Many companies accept records like this, but requirements vary, so check with your own safety program and with your clients before you rely on digital sign-in alone. When you need paper, print the sign-in sheet and have people sign it.
Do the talks follow the rules where I work?
The talks are general safety information in plain English, written for crews in any region. They don’t cite specific regulations, and they don’t replace training, your local regulations or your company procedures. Add your own site rules when you lead the talk, or write your own talks with Pro.
Where is my data stored?
Only in this browser on your device. There is no account, and your meetings, signatures and talks are never uploaded or synced to your other devices. Clearing your browser data deletes them, so download the PDF record of each meeting for your files. Browsers limit how much a site can store, so once you have the PDFs, delete old meetings to make room.
How does the PDF download work on a phone?
Download PDF opens your phone’s print screen. On iPhone, tap the Share button on that screen to save the PDF to Files or send it by email or text. On Android, choose Save as PDF as the printer.
What if it isn’t right for me?
Email support@plainworktools.com within 14 days of buying and you get a full refund. You don’t need to give a reason.